Rules for Claiming Mileage

You may claim reimbursement for mileage up to a maximum of $1716 per school year. Mileage is its own 25% category, separate from the 25% allotted max for Extracurricular programs and field trip fees and costs.

When recording mileage, please track a month at a time before reimbursement. Processing weekly mileage for families will overburden the ADE office very unnecessarily.

1. Always fill in every field.

2. Remember to track to the location and home only once per trip. Meaning the student MUST be in the vehicle for the trip to count. If you drop off at the co-op or a class and go home then return you can ONLY claim the initial dropoff and the drive home after pickup. The child MUST be in the vehicle to claim the mileage.

3. On the excel spreadsheet it tracks both directions of the same trip on one entry. On the google sheet you will need to enter the drop off and the pickup as two separate entries.

4. Trips that can be claimed include travel to a co-op, school, microschool, extra-curricular class, tutoring, and EFA covered therapy. At this time per the law travel can be claimed ONLY to approved vendors and providers, So field trip travel can ONLY be claimed if the field trip is to a location that is signed up as a vendor with the ADE. This rule applies to all locations but locations can be listed as reimbursement only and still fall within this rule.

5. Create separate logs for each child BUT each trip can ONLY be claimed on ONE child’s log even if multiple children go.