ADE weekly email

Happy Thursday! Here is your EFA program update:

Uniform Policy Reminders

1. Clothing items associated with general vendors, co-ops, sports, or other non-school activities are not eligible. Only uniforms required by a private school or micro school can be purchased with EFA funds.

2. Whenever submitting for uniforms in ClassWallet, please be sure to include your school's uniform policy. This allows us to make sure the clothing items are in line with and required by the school your student is attending.

3. Dress codes do not allow for the purchase of uniforms. In order for uniform purchases to be eligible, the uniform policies must provide specific clothing requirements. A policy that gives general guidelines like "formal slacks" or "no jeans" is not enough to allow for uniform purchases with EFA funds.

August 18th Clarification

On August 18th we released guidance on ineligible items. Because we had previously stated that backpacks and lunchboxes would be eligible, so we said that these items could still be reimbursed if they were purchased before August 18th. This also applied to items that had received pre-approval.

To clarify, this did not apply to other items, nor did it apply to direct pay or marketplace, only reimbursement. Other items on the non-qualifying expenses list, even if previously eligible, cannot be reimbursed at this time, even if purchased before the August 18th date.

Mileage Reimbursement Requirements

When you submit mileage reimbursements, please remember to include the following documentation:

1. The Travel Reimbursement Form

2. A screenshot of GPS showing the shortest route

3. Proof of enrollment

For number three, we do not need proof of attendance for every single date on the form but some kind of documentation showing that the student is using this vendor. This is really important, even if the service was paid for in ClassWallet, as it allows us to review much quicker. If we have to dig through the student's purchase history to look for confirmation of enrollment, it would slow us down significantly.

Current queue dates

We are currently reviewing submissions from the following dates:

·  Reimbursement - 8/20

·  Direct Pay - 8/20

·  Marketplace - 8/23

·  Payment Requests - 9/8

·  Pre-approvals - 8/24

We are always happy to be serving you! Have a great rest of your week!

Best,

The EFA Team

Helpful Links

• EFA Parent Handbook

• EFA FAQs

• Mileage Reimbursement Form (Please make a copy before editing)

• Testing Information (everything you need to know about testing!)

• Educational Vendor Finder

• EFA Expense Preapproval Request

• EFA Nonqualifying Expense List

• EFA Program Price Guidance