EFA weekly email
Happy Thursday! Here is your weekly EFA program update:
Current queue dates
We are currently reviewing submissions from the following dates:
· Reimbursement - 8/3
· Direct Pay - 8/3
· Marketplace - 8/4
· Payment Requests - Up to date
· Pre-approvals - 6/22
Rollover Funds
For those who were expecting rollover funds but didn't receive them, we will be issuing a second batch in the next week. If you submitted testing (or were exempt) and selected that your student was returning on the renewal survey, then you should receive rollover funds.
If you still do not receive rollover funds in the next week, then it is probably because we are missing test results or a renewal survey for your student or your student spent all of their funds last year. If you haven't received rollover funds by mid next week and you believe this is in error, please reach out to our main email at ade.efa@ade.arkansas.gov.
Pending Guidance on Expense Categories
There are a few expense categories, such as furniture, that we are waiting for further guidance on from leadership. If you have submissions in these categories, they may have been put on hold until we are certain how the new rules will affect their eligibility.
Reimbursement for Cash Payments
All payments in the EFA Program must be verified before they can be reimbursed, and cash payments present a particularly difficult task in this regard.
We will be working on more guidance on cash payment reimbursements in the near future, but in the meantime, please note that cash payments to vendors who have not been approved for participation in the EFA program will not be reimbursed. If you are paying someone who is not an approved vendor, please use a verifiable payment method such as credit card, check, CashApp, Venmo, etc.
Uniform Submissions in ClassWallet
When submitting reimbursements or direct pay orders for school uniforms, please upload a copy of your school's uniform policy along with the receipt/invoice. Only items that are required by the school's policy will be considered for approval.
Requirements for Mileage Submissions
Every mileage submission should include the following:
Travel Reimbursement Form.xlsx. You will need to go to File -> Create a Copy before you will be able to fill this out.
GPS screenshot of the shortest route between the destinations.
Proof of enrollment/participation. Moving forward, this should be submitted even if it was paid for in ClassWallet. This will prevent us from having to search your entire history for the payment in question. You don't have to prove every date of attendance, but please provide something that shows general participation in the program, such as a receipt from the vendor, a confirmation of registration, etc.
We are always happy to be serving you. Have a great rest of your week!
Best,
The EFA Team
Helpful Links
Mileage Reimbursement Form (Please make a copy before editing)
Testing Information (everything you need to know about testing!)